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The Acumos AI Community functions as an open source Project, with a set of rules and leaders elected and approved from within the participants of the project. This page serves as a summary of the Acumos AI Community governance and the following serve as the official sources:

The following areas are included on this page:


Leadership Roles

Every year the Acumos AI Community is required to vote on the technical leadership for the Acumos AI Project. The election process for each leadership role is detailed for the following leadership roles as noted in the links below. The overview below provides a summary of the processes for each role. 

TSC Voting Members - See Section 2.b of the Acumos AI Technical Charter

TSC Chair - See Section 3.3.2.1 of the Acumos AI Technical Community Document 

Sub-Committee Chair -See Section 3.4.1 of the Acumos AI Technical Community Document 

Project Technical Leader - See Section 4.1.3.1 of the Acumos AI Technical Community Document 

Committer - See Section 4.1.2.1 of the Acumos AI Technical Community Document 

CoordinatorSee Section 3.3.2.2 of the Acumos AI Technical Community Document 



TSC Voting Member Elections

Per the March 4, 2019 TSC meeting: Jack Murray motioned to maintain current process of one representative appointed by each Premier Member of the LF Deep Learning Foundation for another year; timeframe starting again in April. Motion seconded by Ofer Hermoni. VOTE: Approved.

Who is eligible: From the creation of the Project until the Transition Point (as defined in the section 2.c of the Technical Charter), the voting members of the TSC will consist of one representative appointed by each Premier Member of the LF Deep Learning Foundation, established as a directed fund of The Linux Foundation (“LF Deep Learning Foundation”). 

Following twelve months after the creation of the Project, or at such time as the TSC deems appropriate (the “Transition Point”), the size, makeup and procedure for determining voting members of the TSC will be as determined by the TSC and documented on the Acumos Wiki.

Who is eligible to Vote:  TBD

Who will run the election Process: An Election Coordinator will be designated from volunteers within the Acumos Community. 

  • Note 1 : Please ensure that both the name and email address for each member is listed on each membership wiki page in order to properly set up CIVS voting when required. Not doing so will cause delays for the Election Coordinator in setting up and executing the voting process. 
  • Note 2: Make sure spam filters do not block mail from civs@cs.cornell.edu or ballots may not be received by those authorized to vote. Ballots can only be resent from the tool, they cannot be sent as a forward from an individual.

Election Process (TSC must decide on process based on Transition Point designation and next steps as noted above).

  • Nomination Phase

    • TBD

  • Election Phase
    • TBD
  • Election Results
    • TBD

TSC Chair Elections

Who is eligible to Run: Candidates for the TSC Chair must be TSC members.

Who is eligible to Vote:  Only TSC members are eligible to vote.

Who will run the election Process: An Election Coordinator will be designated from volunteers within the Acumos Community. The Election Coordinator should be a non-running member. 

  • Note 1 : Please ensure that both the name and email address for each member is listed on each membership wiki page in order to properly set up CIVS voting when required. Not doing so will cause delays for the Election Coordinator in setting up and executing the voting process. 
  • Note 2: Make sure spam filters do not block mail from civs@cs.cornell.edu or ballots may not be received by those authorized to vote. Ballots can only be resent from the tool, they cannot be sent as a forward from an individual.

Election Process:

  • Nomination Phase

    • A call for nominations should be sent by the Election Coordinator to acumosai-tsc@lists.lfai.foundation. Suggested text for nomination email to include: Duration of Nomination Phase, Duration of Election/Voting Phase, How to Self-Nominate, and Nominee Requirements.

    • Individuals interested in running for the Chair position must reply to the nomination email with their intent to run. It is recommended that candidates include a biography and statement of intent on why they would be a good person to hold this position as a reply to the nomination email. 

    • The nomination phase begins with the receipt of the announcement (as verified by checking the appropriate mail list within (LF DL Groups.io ).

    • The nomination phase ends four (4) full business days after the announcement in the same time zone the poll was initiated from.

  • Election Phase
    • Where there are two or more nominees, the CIVS voting system should be utilized. Instructions on how to use the CIVS voting system are available here
    • If there is only a single nominee, then the election can be decided based upon a plurality of votes (single vote required to approve) utilizing the applicable mail list. 
    • All sub-committee members (as indicated above) will receive an invitation to vote either via the CIVS voting system or via the applicable mail list. This notification will include the full list of all nominees. 

    • The election phase will begin with the distribution of the CIVS poll or via the applicable mail list. 
    • The election phase will end four (4) full business days later in the same time zone the poll was initiated from.
  • Election Results
    • The individual receiving the highest number of votes from all votes cast shall be declared the winner using the CIVS voting system. If election is done via email then the results are decided based upon a plurality of votes (single vote required to approve) utilizing the applicable mail list. 
    • The Election Coordinator will then send an email to the tsc mail list with the results. CIVS poll results must be included in the email, if applicable. 
    • The Election Coordinator will update the Key Project Facts - Voting Results History Page page with the applicable name, date, and link to the publicly viewable CIVS results or link to the applicable email link from LF DL Groups.io.
    • The elected Chair and current Election Coordinator should then be responsible for kicking off the following election process upon reaching the end of their elected term length. A one year term length is suggested, unless otherwise decided (and noted on the wiki) by the TSC. 

Sub-Committee Chair Elections

Who is eligible to Run: Candidates are derived from any member of the applicable Acumos sub-committee.

Who is eligible to Vote:  Members of the subcommittee as of the date the nomination process starts for the election. However only one Sub-Committee member from each company, or group of related companies, may vote in the election. 

Who will run the election Process: An Election Coordinator will be designated from volunteers within the Acumos Community. The Election Coordinator should be a non-running member. 

  • Note 1 : Please ensure that both the name and email address for each member is listed on each membership wiki page in order to properly set up CIVS voting when required. Not doing so will cause delays for the Election Coordinator in setting up and executing the voting process. 
  • Note 2: Make sure spam filters do not block mail from civs@cs.cornell.edu or ballots may not be received by those authorized to vote. Ballots can only be resent from the tool, they cannot be sent as a forward from an individual.

Election Process:

  • Nomination Phase

    • Election coordinator will create a new section for the upcoming year's elections under the Sub-Committee Lead Nominations wiki page which will be utilized for nominations. The Election Coordinator should copy/paste the new content at the top of the page and note the new nomination period. 

    • A call for nominations should then be sent by the Election Coordinator (or designated to the current sub-committee chair) to the appropriate sub-committee mail list(s). Suggested text for nomination email to include: Duration of Nomination Phase, Duration of Election/Voting Phase, How to Self-Nominate, and Nominee Requirements.

    • Individuals interested in running for the Sub-Committee Chair position must add their intention to run on the Sub-Committee Lead Nominations wiki page. It is recommended that candidates include a biography and statement of intent on why they would be a good person to hold this position as a reply to the nomination email. 

    • The nomination phase begins with the receipt of the announcement (as verified by checking the appropriate mail list within (LF DL Groups.io ).

    • The nomination phase ends four (4) full business days after the announcement in the same time zone the poll was initiated from.

  • Election Phase
    • Where there are two or more nominees, the CIVS voting system should be utilized. Instructions on how to use the CIVS voting system are available here
    • If there is only a single nominee, then the election can be decided based upon a plurality of votes (single vote required to approve) utilizing the applicable mail list. 
    • All sub-committee members (as indicated above) will receive an invitation to vote either via the CIVS voting system or via the applicable mail list. This notification will include the full list of all nominees. 

    • The election phase will begin with the distribution of the CIVS poll or via the applicable mail list. 
    • The election phase will end four (4) full business days later in the same time zone the poll was initiated from.
  • Election Results
    • The individual receiving the highest number of votes from all votes cast shall be declared the winner using the CIVS voting system. If election is done via email then the results are decided based upon a plurality of votes (single vote required to approve) utilizing the applicable mail list. 
    • The Election Coordinator will then send an email to the sub-committee mail list and to the tsc mail list with the results. CIVS poll results must be included in the email, if applicable. 
    • The elected Sub-Committee Chair is submitted to the TSC for confirmation during upcoming TSC meeting. The TSC decides to accept the outcome or requests a new voting.
    • The Election Coordinator will update the Key Project Facts - Voting Results History Page page with the applicable name, date, and link to the publicly viewable CIVS results or link to the applicable email link from LF DL Groups.io.
    • The elected Sub-Committee Chair and current Election Coordinator should then be responsible for kicking off the following election process upon reaching the end of their elected term length. A one year term length is suggested, unless otherwise decided (and noted on the wiki) by the TSC. 

Project Technical Leader Elections

Who is eligible to Run: Candidates for PTL will be derived from the Committers on a project. 

Who is eligible to Vote:  Only Committers on the project are able to vote for the project’s PTL.

Who will run the election Process: An Election Coordinator will be designated from volunteers within the Acumos Community. The Election Coordinator should be a non-running member. 

  • Note 1: Submit a request to helpdesk@acumos.org for a list of the committers for each Acumos project which will be used for voting eligibility.
  • Note 2 : Please ensure that both the name and email address for each member is listed on each membership wiki page in order to properly set up CIVS voting when required. Not doing so will cause delays for the Election Coordinator in setting up and executing the voting process. 
  • Note 3: Make sure spam filters do not block mail from civs@cs.cornell.edu or ballots may not be received by those authorized to vote. Ballots can only be resent from the tool, they cannot be sent as a forward from an individual.

Election Process:

  • Nomination Phase

    • Election coordinator will create a new section for the upcoming year's elections under the PTL Nominations wiki page which will be utilized for nominations. The Election Coordinator should copy/paste the new content at the top of the page and note the new nomination period. The Election Coordinator should also:

      • Confirm the list of projects on the PTL Nominations wiki page matches the projects listed on the Acumos wiki under the "Projects" tab and should load.

      • Upload the list of current project committers received from helpdesk@acumos.org for reference on eligible nominees and voters as noted above.
    • A call for nominations should then be sent by the Election Coordinator (or designated to the current PTL) to acumosai-technical-discuss@lists.lfai.foundation as noted in the Technical Community Document. Suggested text for nomination email to include: Duration of Nomination Phase, Duration of Election/Voting Phase, How to Self-Nominate, and Nominee Requirements 

    • Individuals interested in running for the PTL position must add their intention to run on the PTL Nominations wiki page and reply-all to the nomination email with their intent. It is recommended that candidates include a biography and statement of intent on why they would be a good person to hold this position as a reply to the nomination email. 

    • The nomination phase begins with the receipt of the announcement (as verified by checking the appropriate mail list within (LF DL Groups.io ).

    • The nomination phase ends four (4) full business days after the announcement in the same time zone the poll was initiated from.

  • Election Phase
    • Where there are two or more nominees, the CIVS voting system should be utilized. Instructions on how to use the CIVS voting system are available here
    • If there is only a single nominee, then the election can be decided based upon a plurality of votes (single vote required to approve) utilizing the applicable mail list. 
    • All Committers (as indicated above) will receive an invitation to vote either via the CIVS voting system or via the applicable mail list. This notification will include the full list of all nominees. 

    • The election phase will begin with the distribution of the CIVS poll or via the applicable mail list. 
    • The election phase will end four (4) full business days later in the same time zone the poll was initiated from.
  • Election Results
    • The individual receiving the highest number of votes from all votes cast shall be declared the winner using the CIVS voting system. If election is done via email then the results are decided based upon a plurality of votes (single vote required to approve) utilizing the applicable mail list. 
    • The Election Coordinator will then send an email to acumosai-technical-discuss@lists.lfai.foundation and to the tsc mail list with the results. CIVS poll results must be included in the email, if applicable. 
    • The elected Chair (and/or Vice-Chair) is submitted to the TSC for confirmation during upcoming TSC meeting. The TSC decides to accept the outcome or requests a new voting.
    • The Election Coordinator will update the Key Project Facts - Voting Results History Page page with the applicable name, date, and link to the publicly viewable CIVS results or link to the applicable email link from LF DL Groups.io. The Election Coordinator should also 
    • The elected PTL and current Election Coordinator should then be responsible for kicking off the following election process upon reaching the end of their elected term length. A one year term length is suggested, unless otherwise decided (and noted on the wiki) by the TSC. 

Committer Elections

Who is eligible to Run: Project Contributors who are interested in promotion to project Committer should first approach the PTL and Committer community to discuss their interest and receive feedback on their work within the community. To be promoted to Committer the TSC will be looking for the nominated Contributor:

  • To have a history of active contributions in the project
  • To have demonstrated to the PTL and existing Committers a deep knowledge of the code and project best practices 
  • To have shown a willingness to lead and coordinate amongst peers

Who is eligible to Vote:  Only Committers on the project are able to vote.

Who will run the election Process: The PTL of the project will run the election and can get assistance from an Election Coordinator (designated from volunteers within the Acumos Community) if necessary. 

  • Note 1 : Please ensure that both the name and email address for each member is listed on each membership wiki page in order to properly set up CIVS voting when required. Not doing so will cause delays for the Election Coordinator in setting up and executing the voting process. 
  • Note 2: Make sure spam filters do not block mail from civs@cs.cornell.edu or ballots may not be received by those authorized to vote. Ballots can only be resent from the tool, they cannot be sent as a forward from an individual.

Election Process:

  • Nomination Phase

    • PTL or Election Coordinator will send an e-mail to acumosai-technical-discuss@lfai.foundation requesting the Committers on the project vote on the nomination(s). Nomination should include a clear topic name and be followed by a statement of motivation. Suggested text for nomination email to also include: Duration of Nomination Phase, Duration of Election/Voting Phase, How to Self-Nominate, and Nominee Requirements 

    • The nomination phase begins with the receipt of the announcement (as verified by checking the appropriate mail list within (LF DL Groups.io ).

    • The nomination phase ends four (4) full business days after the announcement in the same time zone the poll was initiated from.

  • Election Phase
    • Where there are two or more nominees, the CIVS voting system should be utilized. Instructions on how to use the CIVS voting system are available here
    • If there is only a single nominee, then the election can be decided based upon a plurality of votes (single vote required to approve) utilizing the applicable mail list. 
    • All Committers (as indicated above) will receive an invitation to vote either via the CIVS voting system or via the applicable mail list. This notification will include the full list of all nominees. 

    • The election phase will begin with the distribution of the CIVS poll or via the applicable mail list. 
    • The election phase will end four (4) full business days later in the same time zone the poll was initiated from.
  • Election Results
    • The individual receiving the highest number of votes from all votes cast shall be declared the winner using the CIVS voting system. If election is done via email then the results are decided based upon a plurality of votes (single vote required to approve) utilizing the applicable mail list. 
    • The PTL or Election Coordinator will then send an email to acumosai-technical-discuss@lists.lfai.foundation and to the tsc mail list with the results. CIVS poll results must be included in the email, if applicable. 
    • The PTL or Election Coordinator will update the Key Project Facts - Voting Results History Page page with the applicable name, date, and link to the publicly viewable CIVS results or link to the applicable email link from LF DL Groups.io
    • The PTL or Election Coordinator should also update the INFO file in the project and/or component repository and inform the Linux Foundation of the individuals change in status. This should be done by sending an update e-mail to helpdesk@acumos.org with the new Committer's e-mail and LinuxFoundation ID. This e-mail should point to the updated Key Project Facts - Voting Results History Page.
    • The elected PTL and current Election Coordinator should then be responsible for kicking off future Committer elections. A one year term length is suggested, unless otherwise decided (and noted on the wiki) by the TSC. 

Coordinator Elections

Who is eligible to Run: Any community member (regardless of TSC membership).

Who is eligible to Vote:  TSC members as of the date the nomination process starts for the election.

Who will run the election Process: An Election Coordinator will be designated from volunteers within the Acumos Community. The Election Coordinator should be a non-running member. 

  • Note 1 : Please ensure that both the name and email address for each member is listed on each membership wiki page in order to properly set up CIVS voting when required. Not doing so will cause delays for the Election Coordinator in setting up and executing the voting process. 
  • Note 2: Make sure spam filters do not block mail from civs@cs.cornell.edu or ballots may not be received by those authorized to vote. Ballots can only be resent from the tool, they cannot be sent as a forward from an individual.

Election Process:

  • Nomination Phase

    • A call for nominations should be sent by the Election Coordinator to acumosai-tsc@lists.lfai.foundation. Suggested text for nomination email to include: Duration of Nomination Phase, Duration of Election/Voting Phase, How to Self-Nominate, and Nominee Requirements.

    • Individuals interested in running for the Coordinator position must reply to the nomination email with their intent to run. It is recommended that candidates include a biography and statement of intent on why they would be a good person to hold this position as a reply to the nomination email. 

    • The nomination phase begins with the receipt of the announcement (as verified by checking the appropriate mail list within (LF DL Groups.io ).

    • The nomination phase ends four (4) full business days after the announcement in the same time zone the poll was initiated from.

  • Election Phase
    • Where there are two or more nominees, the CIVS voting system should be utilized. Instructions on how to use the CIVS voting system are available here
    • If there is only a single nominee, then the election can be decided based upon a plurality of votes (single vote required to approve) utilizing the applicable mail list. 
    • All TSC members (as indicated above) will receive an invitation to vote either via the CIVS voting system or via the applicable mail list. This notification will include the full list of all nominees. 

    • The election phase will begin with the distribution of the CIVS poll or via the applicable mail list. 
    • The election phase will end four (4) full business days later in the same time zone the poll was initiated from.
  • Election Results
    • The individual receiving the highest number of votes from all votes cast shall be declared the winner using the CIVS voting system. If election is done via email then the results are decided based upon a plurality of votes (single vote required to approve) utilizing the applicable mail list. 
    • The Election Coordinator will then send an email to the sub-committee mail list and to the tsc mail list with the results. CIVS poll results must be included in the email, if applicable. 
    • The Election Coordinator will update the Key Project Facts - Voting Results History Page page with the applicable name, date, and link to the publicly viewable CIVS results or link to the applicable email link from LF DL Groups.io.
    • The elected Coordinator and current Election Coordinator should then be responsible for kicking off the following election process upon reaching the end of their elected term length. A one year term length is suggested, unless otherwise decided (and noted on the wiki) by the TSC. 


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